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Wedding Time Planning & Organising Schedule
He has got down on one knee and popped the question, you have accepted.
In order to make planning your wedding as stress free as possible, we have designed the following guidelines and timetable to assist you. We hope it help you and makes your planning easier.
Firstly consider the following : 9 – 12 months |
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Decide upon a date of wedding
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Prices for venue and other items are sometimes cheaper in the autumn and winter periods! |
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Consider the number of functions:
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Choose a venue with civil licence if you want the Registry and Civil Ceremony on the same day! – This will save costs
Having the wedding reception on the same day as the ceremony – will save cost. |
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Style of your Wedding
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| Who will you invite to each function? |
Make a separate guest list for each function. |
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Decide overall budget, and how will this be financed and how much will be contributed?
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This budget may change once you research more into costs but always good to have an initial guideline. |
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After decisions to the above have been made between you both and your families, then you need to start doing the following: |
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9 – 12 months |
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| The Wedding Registrar |
Either to come to venue or Registry Office. |
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| The Priest |
Choose one who can translate in English for you. |
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Venue – What style
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Beware that some venues will only allow their preferred Asian caterer.
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9 – 12 months |
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| Caterers and Waiters |
Make sure they are versatile caterers who can meet all your needs.
Make sure they have worked in the venue you choose and have all the necessary health and safety insurance and other documentations. |
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Video and Photographer – Style?
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Choose someone that you feel comfortable with and have a rapport with |
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Mandap/ Stage Decor –
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| Wedding Insurance |
As soon as you have started to book things and give deposits, and sign contracts, take out wedding insurance just in case!. |
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| Toastmaster | |||
6 – 9 months |
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Music
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List of Songs
Music at the Ceremony
Music for entrance of the bride and groom |
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Wedding Outfit
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Local Shops
Designers
India/Pakistan |
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| Itinerary for each function Style of each function | |||
| Start making a provisional seating arrangement for family and friends for each function. | |||
| Lighting requirements | |||
| Finalise all guest lists | |||
4 – 6 months |
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Invitations and other Stationary
Ceremony Meanings
Menu Cards
Name Cards
Thank you Cards |
Post invitations latest 3 months before the wedding date |
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Transport to each function
Bridal/Groom transport for arrival
Transport for immediate family and friends. |
Limo, Vintage Car, Horses |
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Table Clothes, Serviettes, Cutlery and Crockery. |
Make sure you have ordered enough and always order extra glasses. |
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Take your caterer and waiting staff to the venue |
Full site check to ensure that all the equipment is working. |
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Book First Night Hotel |
If required. |
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Book Honeymoon |
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Changing of Name on Passport |
This can be done 3 months prior to the wedding date.
Do not leave this to the last minute! |
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Purchase of Wedding Rings |
Have them personalised with engraving. |
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Select gifts to give close relatives and friends.
Make a list of all those you need to give gifts as by way of tradition, so you do not forget anyone. |
gifts given by way of tradition
given as a way of thank you for those that helped during the wedding |
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Register for Gift List Service |
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Hen and Stag Parties |
Get these organised and booked. |
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Beautician & Mehndi |
Have plenty of trials prior to booking. |
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2 – 4 Months |
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Immunisation for the honeymoon |
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Overseas guests sleeping arrangement |
Make sure this is organised so you do not have stress at the last minute. |
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6 – 8 Weeks |
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Guest follow-up calls to avoid those that would get disappointed if they have not received a personal invitation. |
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Purchase gift for each other |
Something personal, special and meaningful. |
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Organise thank you gift for both mothers |
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Purchase honeymoon clothes! |
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4 – 6 Weeks |
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Get all your honeymoon money changed up. |
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Visit the venue and finalise your whole itinerary of the day. |
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Start to finalise seating arrangements |
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Follow-up late invitation replies |
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Keep all those family/ friends updated with list who are assisting. |
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3 Weeks |
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Get all name cards and menu cards printed |
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Finalise table plans and layout
If you are having named seating, put all name cards in table number bags so its easy to place with table seating plan. |
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1- 2 Weeks |
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Final checks on everything, re-confirm everything with all your suppliers:
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| Have a list of all the suppliers contact numbers. Give list to key members assisting you. | |||
| Confirm all transport arrangement | |||
| Get all outfits ironed and packed | |||
| Get all gifts that you are giving wrapped | |||
| Finalise guest list and finalise table seating plan | |||
| Pack suitcase for honeymoon | |||
| Thank you notes for gifts given Dentist – Teeth Whitening |
This is easy to do in advance if you have gift list service.
Make sure your have a sparkling smile for your photos. |
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1 – 3 Days |
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| Relax and book yourself a treat Overseas guest- organise someone to pick them up from the airport |
Book a bridal or groom beauty pampering session. Do these treatments 4 days prior as it will let any redness to calm down |
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| Check passports, tickets and keep them ready and in a safe place |
Make sure you remember where you keep them! |
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| Arrange for drinks to be delivered to the venue. | |||
Emergency Kit for the Bride – get ready
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| All your essential wedding paper file give copies to those that are assisting. | |||